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📕 A2: Grades 10-12 • CELEBRATIONS & TRADITIONS

Let's Plan a Community Event!

In this lesson, you will learn how to talk about future plans using 'going to' and the present continuous. You'll also learn important words for organizing events, like 'budget', 'venue', and 'guest list'.

Let's Plan a Community Event!
💬 Warm-up
1 What kinds of events do people celebrate in your community?
2 Have you ever helped plan a party or a school event? What did you do?
3 What are the most important things to think about when organizing an event?

🎯 Objectives

  • Use 'going to' and present continuous to talk about future plans and arrangements.
  • Learn and use vocabulary for event planning (prepare, organize, budget, guest list, venue, catering).
  • Write a short plan for a community event.
  • Give a 45-second presentation pitching your event idea.
In this block:

📚 Vocabulary

1.
prepare
"We need to prepare the decorations before the party starts."
to make something ready
2.
organize
"She helps organize the annual school fair every year."
to plan or arrange something
3.
budget
"Our budget for the event is $200, so we cannot spend too much."
the amount of money you plan to spend on something
4.
guest list
"Please add your name to the guest list if you are coming."
a list of people invited to an event
5.
venue
"We booked a park as the venue for the community picnic."
the place where an event happens
6.
catering
"The catering for the wedding includes a three-course meal."
the service of providing food and drinks for an event
🗓️ Friday, 9th October 2026
prepare
to make something ready
organize
to plan or arrange something
budget
the amount of money you plan to spend on something
guest list
a list of people invited to an event
venue
the place where an event happens
catering
the service of providing food and drinks for an event

✍️ Practice

Guess the missing word.
1. We are hiring a company for the catering because we don't want to cook ourselves.
2. Did you add Sarah to the guest list ? She said she wants to come.
3. We have a small budget , so we need to be careful with spending.
4. Can you help me organize the seating arrangement for the guests?
5. Before the event, we need to prepare all the materials and decorations.
6. The school gym is the perfect venue for our end-of-year party.
🗓️ Friday, 9th October 2026
1. We are hiring a company for the catering because we don't want to cook ourselves.
2. Did you add Sarah to the guest list ? She said she wants to come.
3. We have a small budget , so we need to be careful with spending.
4. Can you help me organize the seating arrangement for the guests?
5. Before the event, we need to prepare all the materials and decorations.
6. The school gym is the perfect venue for our end-of-year party.

📖 Reading

Organizing a Neighborhood Festival

Every year, our neighborhood holds a summer festival. This year, I am helping my friends organize it. First, we need to prepare everything. We start by making a budget. Our budget is small, so we must be smart with money.

Next, we create a guest list. We invite all the families in the neighborhood. We also choose a venue. This year, the festival is going to be in the park. It is a big space, so there is room for everyone.

We are also planning the catering. We are going to have a BBQ and a potluck dinner. Everyone is going to bring a dish. I am learning a lot about event planning. It is hard work, but it is also very fun!

Comprehension Questions

1.
What event does the neighborhood hold every year?
A summer festival.
2.
What is the first thing the group does when organizing?
They make a budget.
3.
Who is on the guest list?
All the families in the neighborhood.
4.
Where is the venue this year?
The park.
5.
What food is planned for the festival?
A BBQ and a potluck dinner.

🎧 Listening Practice

Planning the School Fair

0:00 / 0:00
Listening context

Comprehension Questions

1.
What is the budget for the school fair?
$500.
2.
How many people are on the guest list?
About 300 people.
3.
Where is the venue for the fair?
The school gym.
4.
What food is being prepared for catering?
Homemade cookies, cakes, and pizza.
5.
What event is planned for the afternoon?
A talent show.

🗣️ Pair Work

Plan an Event with a Budget and Schedule

"Work in pairs. Imagine you are going to organize a community event. Use the checklist below to plan your event together. Talk about what you are going to do and what you are already organizing. Use the vocabulary words and the grammar structures from this lesson."

👉 Choose a type of event (e.g., a food festival, a sports day, a movie night).

👉 Decide on a venue. Explain why it is a good choice.

👉 Create a budget. How much money do you have? What are you going to spend it on?

👉 Make a guest list. Who are you inviting? How many people?

👉 Plan the schedule. What is happening in the morning? Afternoon? Evening?

👉 Discuss catering. Are you going to provide food? Who will cook or serve?

🚀 EnglishDee Tasks

KEYWORDS: prepare organize budget guest list venue catering
✍️ WRITING

Event Planner

Write a short plan (80-100 words) for organizing a community event. Include the budget, guest list, and schedule. Use 'going to' for intentions and present continuous for fixed arrangements.

✅ Checklist:
  • Use at least 4 vocabulary words from the lesson.
  • Include two sentences with 'going to' and two with present continuous.
  • Your plan should have a clear structure: event name, venue, budget, guest list, schedule.
🎙️ SPEAKING

Event Pitch

Record a 45-second talk presenting your event idea to classmates. Explain what you are going to do and what you are already organizing.

✅ Checklist:
  • Speak clearly at a natural pace.
  • Include your name and the event name.
  • Use 'going to' for plans and present continuous for arrangements.
  • Mention budget, venue, guest list, or catering.
  • Stay within 45 seconds.
Helpful Phrases
  • We are going to hold the event at...
  • We are organizing the guest list now, and we have invited...
  • The budget is going to be around $...
  • We are meeting with the caterer next week to decide the menu.
  • I am preparing a schedule that includes...
  • In the morning, we are going to start with...